AI-POWERED PROCUREMENT
Give procurement back to the people who move your business.
Procureflow automates the sourcing, negotiation and busywork that slows your team down — so every buyer creates more value, on more spend, in less time.
WHY WE EXIST
We believe procurement should create value — not chase paperwork.
Your team joined to negotiate better deals, de-risk supply, and move the business forward. Procureflow hands that work back to them — and lets software carry the rest.
SUPPORTED PROCUREMENT WORKFLOWS
One connected workflow, from first request to signed contract.
RFQs, tenders, term contracts and catalog buying all move through the same six stages — AI assists at every one of them.
1
Sourcing
Discover & invite suppliers
2
Supplier Submission
Bids via the supplier portal
3
Negotiation
Automatic BAFO rounds
4
Evaluation
Rule-based scoring
4
Award
Optimised supplier mix
4
Contract Management
Term contracts on-system
WHAT MAKES PROCUREFLOW DIFFERENT
AI does the busywork. Your team keeps control.
Ten capabilities working together across sourcing, negotiation, compliance and spend control. Jump to any one below.
SOURCING
Autonomous Sourcing
AI-powered supplier recommendations that learn and improve with every RFx sourcing event. Create an RFx with the requested item details, and the system sources suppliers automatically — scoring each on a calculated relevancy score and surfacing matches from historic RFQs.
1 Create RFx with requested item details
2 AI automatically sources relevant suppliers
3 Buyer reviews the suggested suppliers
4 Buyer selects suppliers to send RFx invites
5 AI learns from this sourcing activity
Autonomous Procurement Assistant
AI guides requestors through defining purchase requirements with clarifying questions, while answering procurement policy queries directly — before a buyer is ever pulled in.
Scoping requirements
AI prompts requestors with questions to refine requirements upfront, cutting unnecessary back-and-forth with the buyer.
Answering policy questions
AI answers procurement policy questions for new requestors, freeing buyers to focus on higher-value work.
NEGOTIATION
Automatic Negotiation & BAFO Configuration
The system automatically initiates Best-and-Final-Offer rounds based on your configured rules, inviting the top suppliers via email to submit their final best offers — no buyer has to chase a single one down.
1 Initial bidding closes automatically
2 System creates a BAFO round
3 Final offers collected from suppliers
4 Proceeds to evaluation & award
EVALUATION
AI Compliance Agent
An AI-powered assistant that guides users in justifying their award decisions through relevant, context-driven prompts — targeted to the specific award reason selected, with tailored mock answers for reference.
Intelligent PR Consolidation
AI auto-consolidates multiple purchase-request line items into a single sourcing request within the Demand Consolidation Window — turning scattered requests into one clean RFQ posting.
· Multiple PR line items merge into one sourcing request for RFQ posting
· AI explains its reasoning for every consolidation
· Additional rules — like an urgency threshold — can exclude a PR from consolidation
DATA ANALYTICS
24/7 Expert Data Analyst
Ask any question in plain language. The analyst queries your database directly and provides a report grounded in facts and data — always-on expertise, with no waiting on a BI backlog.
RFQ Lifecycle Analytics
P90 cycle times across every stage — from RFQ creation to PO — to spot bottlenecks and set SLAs.
Negotiated Savings Trend
Savings by category, business unit and BAFO round — to demonstrate procurement's value.
Purchase Order & usage analytics
PO volumes and spend concentration, plus adoption metrics scheduled straight to stakeholders.
ANYWHERE ACCESS
Mobile Friendly App
Approvers can review and act on requests on the go, with a seamless mobile experience — no PO ever has to wait for someone to be back at their desk.
1 Receive email notification on mobile
2 Click the link in the email
3 Review the request details
4 Approve, reject, or request amendment on mobile
COMPLIANCE & CONTROL
Configurable Approval Workflow
Design approval flows that adapt to your business — set rules, assign approvers, and control every step. Multiple tiers are supported, so low-risk spend clears instantly and high-risk spend gets the scrutiny it needs.
Cost Center & Budget Allocation
Assign a budget to every cost center and monitor utilization in real time. The system blocks the spend the moment a budget runs insufficient — no more finding out at month-end.
COMPLIANCE & CONTROL - SUPPLIER PORTAL
Supplier Management
Keep every supplier relationship governed and visible. Blacklisted suppliers are automatically excluded from autonomous sourcing for a flexible date range, with historical offenses logged — while approved suppliers get a full self-service portal.
The full source-to-pay platform underneath it all.
INTEGRATES WITH ERP
See Procureflow on your own procurement data.
30 minutes, your workflows, a clear picture of the time and savings on the table. No slides — the real system.